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FREQUENTLY ASKED QUESTIONS

1. WHAT IS THE MISSION AND VISION OF STEM AC?

Mission Statement: Engineering innovative STEM opportunities for educators, students, communities, and industry to build a competitive Idaho workforce and economy.

Vision Statement: Produce a STEM competitive workforce by implementing Idaho’s Kindergarten through Career STEM education programs aligned with industry needs.

Click here to meet the STEM Action Center team.

2. HOW WAS STEM ACTION CENTER CREATED AND WHY?

During the 2015 Idaho legislative session, a small group of visionary legislators, education leaders, and industry stakeholders began a STEM Caucus that led to legislation creating the STEM Action Center. House Bill 302 became law on July 1, 2015 (Idaho Code §67-823). This new law permits some flexibility in implementation which will allow the Center to develop unique grant, training, professional development, and student opportunities aligned to Idaho’s workforce needs from kindergarten to career. Decision about the STEM Action Center are guided by a nine (9) member Board appointed by the Governor.

3. WHERE CAN I FIND INFORMATION ON WHEN STEM ACTION CENTER BOARD MEETS AND ARCHIVED MEETING MINUTES?
4. WHO IS ELIGIBLE TO APPLY FOR FUNDING?

Eligible recipients are Idaho residents that may include public formal and informal educators, libraries, educational non-profits and public-school students. Each opportunity may vary, please view each individual opportunity for specifics. The Idaho State Constitution prevents the Idaho STEM Action Center from funding private, home-schooled, and parochial organizations, as well as out-of-state applicants.

Applicants who have failed to meet the terms of previous agreements will be ineligible to receive future funding until such terms are met.

5. HOW DO I GET INFORMATION ABOUT FUNDING OPPORTUNITIES?
6. HOW DO YOU APPLY FOR FUNDING?

All funding is competitive. To apply, visit our Grants webpage and click on the Create Account Instructions to create an account or login to your account. Please allow yourself plenty of time before your grant deadline to create an account and troubleshoot any issues.

Travel and participation funding will be a reimbursement and sent once attendance has been confirmed. See question 8 for further details on funding.

7. HOW DO I COMPLETE THE GRANT APPLICATION?

First create an account (Create Account Instructions Guide). Once you have created an account, click on “Login to Grants Portal to Apply” button at the top of our Grants page. Proceed to login, once you are logged in, click on the “Apply” button to see all our open opportunities. If you would like more information on a particular opportunity, click on the title. If you would like to apply for one, click on the blue “Apply” button located to the right of the opportunity, then click on “Apply Now” and then click on “Start Application.” You will then be on your way to applying to the application.

Please make sure you read ALL the information thoroughly and answer all the questions completely and in detail. Once you have completed this information, click the “Submit Funding Application” button (we will not receive it as submitted until you click submit). Once your application is submitted, it will be evaluated by a review panel. You should hear back about your application within approximately one month.

Remember all applications are competitive, so use the rubrics provided in each grant and make sure your answers are complete and detailed.

8. WHAT ARE THE REQUIREMENTS FOR STEM AC OPPORTUNITIES?

All opportunities can vary. We suggest you read each individual application for specific details. If applicable, these requirements can include but are not limited to the following:

  • Identify a staff person as a point of contact
  • Return a signed award agreement within 2 weeks from receiving agreement. If the signed award agreement is not returned in the time allotted the funds will be reallocated and you will not be awarded the opportunity
  • Utilize funds to purchase materials or for scholarships
  • Complete all expenditures of funds by date indicated on the award agreement
  • Attend ALL training(s) in the approved location
  • Follow details of project as outlined in the application proposal submitted and accepted
  • Submit an interim and final report to the STEM AC by date indicated in the award agreement
  • A portion of these reports may include a participant survey
  • Provide copies of all application materials, including the budget, to your district or organizations business manager
  • Ensure ALL deadlines are met, failure to meet any deadlines can disqualify you as a recipient
9. WHO RECEIVES THE FUNDING ONCE OUR APPLICATION HAS BEEN AWARDED?

All funding, unless otherwise indicated on the application, will be sent to your district office or administrative organization.

Those awarded will receive an agreement within two weeks after selection notification. The following is required before funding will be processed and participation will be allowed.

  1. Return the signed agreement by whomever has authority by the deadline indicated in the email. Any agreement not returned by the deadline may result in your inability to participate. ALL agreements are required whether you are receiving funding or not.
  2. For any funding being reimbursed (travel and participation stipends), you will need to work with your district or administrative organization to receive the funding awarded. After confirmation of your participation at the event, STEM AC will submit your agreement for payment.
  3. Funding can take up to 30 days to process and in rare cases may take longer. It is your responsibility to notify your district office or administrative organization that funding is being routed. Please refer to your administrative organizations policies regarding the disbursement of funds.
  4. Applications can be downloaded and/or printed from the Community Grants Portal. It is your responsibility to check in with your district office or administrative organization to confirm funding has been received.
  5. Please note that mileage is based on your school/organization location, NOT your home address.
10. HOW TO SUBMIT A FINAL REPORT?

Please refer to the instructions available at the top of the Grants page.

For additional assistance, please contact Crispin Gravatt.

11. DO YOU SPONSOR EVENTS AND IF SO WHAT IS THE PROCESS FOR RECEIVING A SPONSORSHIP?

Yes. For Sponsorships under $10,000 and Conference Sponsorships go to our Grants website; create an account or login to the Grants Portal and fill out the Sponsorship or Conference Sponsorship form. For sponsorships over $10,000 please contact admin@stem.idaho.gov with details about your request. If you have a funding partner and would like to leverage funding, fill out the Public-Private Partnership (P3) Application. The STEM AC could match up to 50% of partner (organizations or industry) funds. Maximum STEM AC funding is $5,000. Funding is competitive and not guaranteed.

Note: The Sponsorship, Conference Sponsorship and Public-Private Partnership Grants are reviewed once a month. Please plan accordingly to your timeline.

12. WHO DO I CONTACT ABOUT FUNDING QUESTIONS ONCE I’VE RECEIVED A SPONSORSHIP OR PUBLIC PRIVATE PARTNERSHIP (P3)?
13. WHO DO I CONTACT ABOUT MY PROGRAM, GRANT, OR SPONSORSHIP AWARD?

For your program contact, please refer to your agreement letter.

14. HOW DO I FILL OUT A W9 AND WHERE CAN I FIND THE CURRENT FORM?

Most Idaho public school districts or charters do not need to submit a W9. You will be notified if a W-9 form is needed. All new vendors to the STEM Action Center will be required to complete a W-9 form.

  1. The most current revision of the form (2017) is required. Any other forms will not be accepted. The 2017 version can be found by clicking here. (This is for new vendors or any vendors that have had a change in address, name, tax classification, etc.)
  2. The completed W-9 form must be dated within 90 days of receiving the form.
  3. All applicable fields on the form MUST be completed and accurate, (i.e. Section 1 must be completed as shown on your taxes and section 2 is required if your name or business name is different than what is shown in line 1. Section 3, if you choose Other, you must fill in whether you are 501 (c)(3), non-profit, etc.)
  4. All forms must be filled/signed with blue or black ink or submitted electronically.
  5. All forms must be signed and included a date with month, day, and year.
  6. We do not have a fax machine so you may email your W-9 form to Sondra Chadd; however, if any part of the form is cut off, we cannot accept it. If you would rather send a hard copy, mail to Idaho STEM Action Center, Attn. Sondra Chadd, 802 W. Bannock Street, Ste. 900, Boise, ID 83702.
15. WHAT IS THE ROLE OF THE FOUNDATION?

To raise and distribute funds for STEM education opportunities in Idaho for educators, students, and communities. Click here to be directed to the STEM Action Center Foundation webpage.

16. IS THE FOUNDATION A NON-PROFIT 501(C)(3)?

Yes. Click here for 501(c)(3) status letter. Employer Identification Number: 82-2903945

17. HOW DO I DONATE TO EITHER STEM AC OR STEM AC FOUNDATION?

To donate to the STEM Action Center click on Donate Now button or send a check to:

Idaho STEM Action Center
Attention: Sondra Chadd
802 W. Bannock Street, Ste. 900
Boise, ID 83702

To donate to the STEM Action Center Foundation click on the Donate to Foundation button or send a check to:

Idaho STEM Action Center Foundation
Attention: Sondra Chadd
802 W. Bannock Street, Ste. 900
Boise, ID 83702

18. DO I WANT AN EDUCATION TAX CREDIT OR TAX DEDUCTION?

Donations made to the STEM Action Center qualify for an Idaho Education Tax Credit. If you itemize your taxes, a donation to the STEM Action Center allows income tax deductions on both your state and federal returns, plus a 50% Idaho income tax credit.

Education Tax Credit: Your contribution is tax-deductible to the extent allowed by law; Tax Credit for Charitable Contributions Idaho Code 63-3029A. For the full statute please click here.

Corporate Contributions can earn your organization half of the donation amount or 10% of your organization’s income up to $5,000.

Individual Donations can earn a credit for half the donation amount or half of your income tax up to $500 ($1,000 when filing jointly).

Example:

Contribution Amount $50 $100 $250 $500 $1000 $2000
Federal Tax Savings from Tax Deduction 12 25 63 125 250 500
Idaho State Tax Savings from Tax Deduction 4 7 19 37 74 148
Idaho Tax Credit 25 50 125 250 500 1000
Total Savings for the Year 41 82 207 412 824 1648
Your Actual Cost of the Gift 9 18 43 88 176 352

 

Want to donate to a 501(c)(3) non-profit? The STEM AC Foundation is a 501(c)(3) non-profit. Donations to the foundation are tax deductible for your state and federal taxes.

**Need more information or guidance? Work with your tax preparation expert or attorney to determine which is the best fit for you.**

19. ARE YOUR PROGRAMS HAVING AN IMPACT?

The STEM AC impacts students, educators, and communities across Idaho. To give you a picture of our impact, we have put together an interactive which can help you see the funding and number of people impacted in communities across the Gem State.

Click here to view the Impact Map.

20. DO YOU HAVE EXAMPLES OF STEM IN ACTION IN THE STATE?

YES! Check out our Bright Spots or the Impact Map.

21. DO YOU HAVE RESOURCES FOR TEACHERS, STUDENTS,INFORMAL EDUCATORS AND INDUSTRY TO REFER TO?

Yes! View our Resource Portal.

22. ARE THERE VOLUNTEER OPPORTUNITIES?

Yes. Email admin@stem.idaho.gov for specific opportunities.

23. WHAT IS THE MENTORSHIP PORTAL?

A virtual platform to assist students and teachers in locating mentors for student projects. The online format allows mentors and students to connect over Idaho’s vast distances, providing those in rural and isolated communities the same opportunities as those in more populous areas.

Click here for the Mentor Recruitment Flyer

Click here for the Teacher Recruitment Flyer

Click here to register as a Mentor or contact our Mentor Coordinator for more information.

24. WHAT IS i-STEM?

This four-day STEM professional development program features strands taught by educators that provide high-quality, relevant and hands-on opportunities for fellow Idaho STEM educators. Participants receive a kit of materials so that they can implement what they have learned into their teaching environments. Strands vary by year but always cover K-12 STEM topics Participants also attend general sessions with keynote speakers and field trips. Professional development credit is available.

When: Last two weeks of June

Where: Six Flagship Idaho Locations (CWI, CSI, CEI, NIC, LCSC, ISU)

Click here for i-STEM or contact our i-STEM Coordinator for more information.

25. HOW DO I SUBSCRIBE TO STEM AC NEWSLETTER?
26. WHAT IS THE MONTHLY GIVEAWAY AND HOW DO I ENTER TO WIN?

Each month of the school year, STEM AC hosts a giveaway of STEM educational tools and materials. Educators from across Idaho are encouraged to enter the drawing. Winners are selected at random from all qualifying entries. For more details and to enter to win a giveaway, click here!

27. WHERE CAN I FIND STEM EVENTS HAPPENING IN IDAHO?

Please refer to our Resource Portal or MakerMinded website.

28. DOES STEM AC HAVE SOCIAL MEDIA ACCOUNTS?

Yes. Please follow and tag STEM AC when posting STEM-related content. If the STEM AC provided funding for the activity, you are required to utilize the following when posting to social media:

Facebook
Twitter - Tag us @IdahoSTEMAC
YouTube Channel
Instagram - Tag us @IdahoSTEMAC

29. WHERE DO I FIND STEM AC LOGOS AND BRANDING?
30. HOW DO I RESET MY PASSWORD ON THE COMMUNITY GRANTS PORTAL?

Click the forgot password link on the Community Grants Portal login page. You will receive an email with the link to reset your password. Check your spam/junk folder, and if you don’t receive an email within 24 hours, contact Crispin Gravatt.